Launching of New Software: Recruitment Management System (RMS)

We are pleased to announce that we have developed new software: Recruitment Management System (RMS),

Recruitment Management System (RMS) features

demandletterModules

• Demand letter
• Requisition to Associative
• Follow-up with Associative
• Interview with delegates
• Bio-data Entry
• CV submission to the company
• Submission or rejection
• Interview
• Acceptance/Rejection
• Availability Check
• Re-Submission
• Labor Approval
• Black-List
• Visa-Entry
• Visa-Follow-ups
• Arrival
• Returning
• Advertisement

1. Demand Letter:
Form holds the following fields
* This form is used to enter job details which is posted by the companies
* Export to word facility is provided

Main entries are:
o Demand ID/Batch ID (To identify each Demand uniquely)
o Project Name
o Company Name
o Job category
o No: of requirements
o Salary
o Last date of submission
o Agent/Delegate (option to select whether recruiting through agent/Delegates)
o Nationality (select from the list)
o Received date/Post Date
o Local/International (option to select whether recruiting from local/international areas)

• Company:
*This form is used to register companies

Form holds the following fields
o Company ID
(To identify each company uniquely)
o Company Name
o Place
o City
o State
o Country
o Zip code
o Website
o Mail Id
o Contact Number (Facility to Enter both Land Number and Mobile Number)
o Contact Person
• Agents
*This form is used to register Agents
Entries are:
o Agent ID (To identify Uniquely)
o Name
o Type (Enter whether Local Agent/International Agent)
o Place
o City
o State
o Country
o Zip code
o Mail Id
o Contact Number (Facility to Enter both Land Number and Mobile Number)

2. Requisition to Associative

* This is another main form, which is used to allocate jobs to different agents
* It shows like a letter, which contains same Fields of demand letterform.
* Here also export facility included

3. Follow-up with agent:
* This form is for following up with the agent about the allocated demand

Form contains following fields

o Associative Name
o Demand
o Next Call date
o Closed/not (provision for entering whether the demand has closed/not)
o Demand Post date

4. Interview with Delegates:
* This form is used in case of recruitment through delegates.

Form contains following fields
o Interviewer Name
o Demand
o From Date
o To Date
o Country
o Category
o Associative Name
o Venue
(Facility to Show candidates list)

5. Resume:
* This is also a main form, used for entering jobseeker’s details
* And also for submitting resume to particular job of demand
* Once a passport number submitted to a particular demand of company, then it’s not possible to submit to the same company within 180 days
(The passport number uniquely identifies Jobseeker’s)
* Bulk printing of resume and export facility included here also

Form contains following fields

o Passport No
o First Name
o Middle Name
o Last Name
o Date of Birth
o Gender
o Father’s Name
o Religion
o Marital Status
o Passport Expiry Date
o Place of Issue
o Resume Title
o Place
o City
o State
o Country
o Zip code
o Mail Id
o Contact Number (Facility to Enter both Land Number and Mobile Number)
o Category
o Qualification Educational
o Technical Qualification, Institute
o Percentage
o Year of Passing
o University
o Institute
o Experience
o Skill Set/Subject
o Total years of experiences in UAE (For Local)
o Driving License, Exp Date, Issue date (for local)

6. Acceptance/Rejection: (Only Rejection)

* This form is used to enter accepted/rejected details which is given by the company
* By default when a resume posted to a particular job, that candidate considered as an accepted one
* Filtering is possible here

Form contains following fields
o Passport ID
o Demand ID
o Company Name
o Accepted Date
o Accepted or Rejected
o Available or not (Select appropriate option if the candidate is accepted)
o Facility to show selection list
o Agent

7. Re-Submission:

* Even if a particular candidate’s application was rejected it is possible to submit him/she to another jobs of different company (same company after 180 days)
* Filtering based on rejected, Re-Submitted and not submitted is provided
Form contains following fields
o Passport ID
o Candidate’s Names
o Demand ID
o Job category
o Company ID
o Company Name (Select new companies to re-submit the rejected resumes)

8. Labour Approval:

Form contains following fields
o Company ID
o Company Name
o Passport ID
o Candidate’s Name
o Approval Date
o Received Date
o Expiry Date (Alert starts from last 15 day onwards)
o Demand ID
o Job Category
o Agent

9. Black List:
* This form is for entering details of rejected candidates due to medical unfit etc
Form contains following fields
o Passport ID
o Candidate Name
o Reason for Rejection
o Facility to show labour approved list
o Option for rejection
o Agent

visaentry10. Visa Entry:

* This is another major form, for entering Visa details
* Exporting is possible here
* Details of a particular passport number can be attached here

Form contains following fields
o Passport ID
o Candidate Name
o Issue Date
o Expiry Date (Alert starts from last 15 days)
o Visa Received Date
o Arrival Date
o Contact Number
o Comment
o Agent

11. Arrival:
Form contains details of all arrived candidates and include following fields
o Passport ID
o Candidate Name
o Arrival Date
o Company Name
o Job Category
o Agent

12. Returning:
Form used for entering details of returned candidates and fields are
o Passport ID
o Name
o Company Name
o Job Category
o Reason for Leaving
o Return Date
o Agent

13. Advertisement:
Form for entering advertisement details, following fields handled here
o Company Name
o Advertisement ID
o Demand ID
o Media
o Expense
o Date

Functions In All main Input Forms:
o Save
o Edit
o Delete
o Clear
o Export

Reports:
o Reports filtering based on date wise, associative, company wise, nationality wise, job category wise, Project

o Company details

o Associative details.

o Resume details based on associative name

o Pending requisition Based on company name and associative name

o Follow-up details based on demand name

o Interview details

o Submission list of candidates based on
o Demand
o Batches wise
o Date wise
o Category wise
o Nationality
o Agent wise
o Company wise
o Project

o Acceptance/rejection list based on
o Company name
o Demand ID
o Passport ID
o Project
o Agents

o Available candidates list

o Re-submitted list of candidates

o Labor approval details

o Blacklist details

o Visa-entry details

o Arrival details

o Returning details

o Advertisement details

In main reports all filtration on the basis of date, Agents, Company, Project (Demand Id), Nationality, category

Export facility is also provided to Word, PDF

Additional Features

o Export facility to WordPad, PDF
o Automatic alerts
o User Privilege settings

Summary report

1. Category wise, agent wise summery .In this category how much biodata received from each agents, how many accepted, how many labour approved, how many traveled, balance how many to travel, how many returned, how many joined.

2. Aging of visa details. Company wise, Agent wise.

In these Agent details, company details how many visas issued to them, how many balance to arrive, with the aging. (User defined ageing fields).

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